Program Management
PMO SETUP & PROCESS DEFINITION
With multiple projects to run and control, healthcare
providers face issues such as escalating overhead costs,
poor governance, duplication of effort and lack of
coordination between projects. A Program
Management Office (PMO) seems an attractive solution and
is popular but healthcare providers often do not have
any experience of setting them up or running them.
A badly set up PMO will fail to alleviate the issues
it attempts to address and can add unnecessary
bureaucracy to what is already a challenge on time and
capability. This impacts both the cost and
productivity of projects and can delay entire programs
and increase the risk of cost overrun.
You need to know that your new PMO will:
- Reduce costs
- Increase the number of projects completing
within time and budget
- Fit within the profile and culture of your
organization
- Improve program and project management control
and governance
- Introduce and maintain program and project
management standards
- Transfer lessons learned between projects
- Encourage continuous improvement
Ideal Health IT works with you in a number of ways
including providing advice and guidance, training your
current project support staff to taking responsibility
for your organization’s PMO set up and process
definition. These services ensure that your PMO is
set up in a way that will benefit your organization and
improve program and project success.
We provide an experienced Ideal Health IT PMO
specialist to complete a current state assessment and
requirement specification. The specialist then
engages with program and project staff to validate the
proposed solution and define an action plan to implement
the appropriate PMO structure.
This would cover:
- Current state analysis
- Current program and project management
documentation
- Inter-department organization and dependencies
- Key Performance Indicators and Service Level
Agreements
- Set up of all key processes and procedures to
govern the management of the project
- Establish formal mechanisms for approvals,
budgeting and reporting
- Establish a formal Communication plan
- Coordinate staff allocation and departmental
restructuring
- Establish Staff training and development
directives
By taking advantage of the Ideal Health IT PMO
methodology, you will gain control over the budgeting,
resourcing and performance management of programs and
projects. You will have a clear overview and
visibility of all the concurrent and consecutive
projects allowing the efficient cost effective use of
resources and economies of scale. Risks will be
managed and budgets maintained.
Some clients prefer to take responsibility for the
set up of the PMO themselves but don’t have staff with
previous experience of doing so effectively. Ideal
Health IT therefore offers a choice of training courses
to enable your existing staff to manage and work
effectively within your established PMO framework.
Ideal Health IT provides individually customized
solutions to assist Healthcare organizations with
effective Program Management and other functional
workstreams in a systems implementation program.
We also provide solutions focusing on overall Service
Improvement, restructuring and cost savings.
Click here to learn about our
overall Program Management practice area.
Download more information about Program Management.